Gain absolute control over the creation, archiving and shredding of all records.
With the ISO 15489 certification, you can assure your customers, partners and authorities that RM (Records Management) in your company is running as it should. The information is sufficiently protected against loss, misuse and breach of trust. At the same time, it will be obvious that you meet all the requirements set by Act No. 499/2004 Coll., on archiving and file service.
At TAYLLORCOX, we have over 10 years of experience with RM. We are members of the Czech branch of IRMS, a professional organization associating specialists in the field of information and document management. Based on its affiliation with IRMS in the United Kingdom, the association is authorized to issue personal certificates in the field of document management and to audit organizations according to BS / ISO 15489. And unlike our competition, we will provide you with a unique mix of benefits:
Why get certified to the ISO 15489 standard?
The introduction of a standardized RM into the company's management and certification to the ISO 15489 standard is a necessity for many institutions. However, there are many other benefits than just meeting the legal obligation or conditions of tenders:
You will strengthen the image and credibility of your company in the eyes of customers, business partners and employees. You will manage the data in accordance with Act No. 499/2004 Coll., on archiving and the file service.
Thanks to the audit, you will set up a clear system through which each document will go through its entire life cycle.You will always know where you have all data and no data will be lost.
You will make the system of creating, storing and archiving documents more transparent.
You will implement a systemic and systematic approach while using the work potential of employees.
You will get the right information for managerial decisions in time.
You will increase employee responsibility awareness in matters of information security and elevate the overall corporate culture in handling information.
You will eliminate the risk of violations of legal regulations when handling information.
You will save costs related to the resolution of security incidents, fines and damage to the company's reputation.
You will meet one of the possible requirements for participation in public procurement, as defined by Act No. 134/2016 Coll.
ISO 15489 certification process in 3 steps
At TAYLLORCOX we have developed a unique three-phase certification process that allows us to proceed with unrivalled speed and efficiency.
We will pass the necessary knowledge to your employees.
A condition for obtaining ISO 15489 is demonstrable relevant knowledge of your employees. All necessary training is conducted by internationally accredited auditors with extensive experience. They will introduce you to the standards for the filing service and train selected employees in the position of internal auditor. For managers who want to have full control over the certification process, we will provide the necessary course.
We have prepared a supporting materials package for you. This will facilitate your path to successful certification.
The sophisticated RM document system includes a complete set of templates, samples, and forms to guide you through the compilation of a key RM guide for the whole company, including checklists. With these you will ensure that you have optimized all processes as required by the legislation and certification. The authors of the toolkit are our accredited auditors and leading experts in ISO 15489, who guarantee the factual accuracy and quality of all materials.
Get confirmation that your business processes meet strict file service standards.
The certification will be performed by our lead auditor. The first stage of the internal audit - desktop review - will focus on the description of the current state of security documentation in terms of its complexity and completeness. It will be followed by a process review, where we will evaluate the compliance of the documentation with reality and compile a list of necessary measures.
Why choose TAYLLORCOX for your ISO 15489 certification?
We will analyse your situation and we will design a specific procedure to ensure it meets your real needs. Moreover, we can flexibly respond to your ad-hoc requests during the certification process.
We are part of an international company which is the basis of our know-how and background. Our auditors are top experts taking part in the creation of relevant laws.
We will take over most of the administrative burden for you and thanks to our experience and detailed customization we can implement the certification process up to 75% faster than our competition.
As the only accreditation body on the market, we will also provide training for you and your employees. This is one of the reasons why the vast majority of our certifications result in success.
We offer the best quality : certification price ratio. We manage to adapt to corporations as well as start-ups, and our outputs are always just as precise.
Although our team is full of renowned specialists from a wide range of industries we are completely normal people. We provide clients with the best customer care and devote our energy to their education.
We constantly bring news and important information (not only) about RM on our blog.
About ISO 15489
The ISO 15489 certificate confirms that the records management system within the organization or its part complies with standards. When you certify your company to the ISO 15489 standard, you send your customers, business partners or authorities a clear message that RM is at a high level with you and that the information is sufficiently protected against loss, misuse and breach of trust.
ISO 15489 has become the most influential standard in the field of filing services, both in the Czech Republic and internationally. The MoReq recommendation, i.e. "model requirements for electronic document management" is based on the ISO 15489 standard. Best practices embodied in both documents allow you to set up an efficient, secure and affordable filing service.
A properly implemented records management system (RM) is complemented by document and record management processes arising from the requirements of ISO 9001 and ISO 27001 standards.
Legislative Framework
The key to ISO 15489 is Act No. 499/2004 Coll., on archiving and the file service, and its implementing regulation in the form of Decree No. 191/2009 Coll., on the details of the performance of the file service. ISO 15489 confirms that you comply with all legislative requirements.
FAQ
What is IRMS?
Information and Records Management Society is a professional organization associating specialists in the field of information and document management, which also has a branch for the Czech Republic and Slovakia. The Association is authorized to issue personal certificates in the field of document management and to audit organizations in accordance with the BS / ISO 15489 standard. More at www.irms.cz.
What is RM (Records Management)?
Records Management sets the process of systematic management of records, and therefore information and data. It guides them through their entire life cycle from inception, through archiving and shredding. Previously, it was exclusively a paper record, today it also includes electronic data. RM is used in public administration organizations as well as in the private sector.
What is the relationship between ISO 15489 and MoReq?
ISO 15489 is the most influential standard in the field of file services in our country, as well as at the international level. Standardization is the first step to an efficient, secure, and accessible file service, and the MoReq standard describes how to set up processes and provides examples of good practice.
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